Planning & Development Committee – 15th April 2024

Planning imagined by AI in style of Van Gogh to use on 15th April 2024 minutes

Meeting on 15th April 2024, the Planning & Development Committee reviewed some actions from the March minutes before considering planning applications.

The committee supported 2 (Cooks Hall Road & Colchester Road), objected to 1 (in Wormingford but impacting West Bergholt) & commented on 2 (Armoury Road & Nayland Road).

Read the official minutes below:

Planning and Development Committee Meeting

Meeting held on Monday 15th April 2024 at 7.30pm in the John Lampon Hall

It is the aim of the Parish Council to seek a high standard of design for all new developments and extensions in the Village.

The Parish Council will take into account the Village Design Statement, the West Bergholt Neighbourhood Plan, Government National Planning Policy Framework (NPPF) and CBC Planning Policies when commenting on individual applications.

Planning Committee Members:

Cllrs Bob Tyrrell (Chair), Sara Cullis (Vice Chair), Andrew Savage, Brian Butcher, Paul Chamberlain

Also in attendance:

Julie Gillott (Asst Clerk).

Agenda items:

1. Welcome & Apologies for absence:

No apologies

2. Declarations of interest:

None

3. Minutes & actions from previous meeting

The Assistant Clerk has emailed Sandra Scott (Place Strategy Manager) at Colchester County Council twice requesting a meeting to discuss CCC Call For Sites. We are still waiting for a confirmed date to meet.

Action: Councillor Brian Butcher will contact Karen Syrett (Joint Head Of Planning) at CCC to see if the meeting could be arranged as soon as possible.

4. Public participation and to receive any pre-application representations.

No public attendance

5. Planning applications:

240565 Old Rectory Lodge, Cooks Hall Road, CO6 3EX

Replacement of existing house with annexe to replace detached garage.

Comment: Having considered all the details of this application, the Parish Council has decided to support the application subject to approval being conditional on the annexe only being used solely by people associated with, and users of, the main dwelling, and that it is not sold or let separately to the applicant’s main property.

Decision: Support

240651 Land south of West Bergholt Cricket Club, Colchester Road,

Application for approval of reserved matters following outline approval 201686 – erection of 18no. dwellings.

Comment: Having considered all the details of this application, the Parish Council has decided to Support the application, subject to the application being fully in accordance with the West Bergholt Neighbourhood Plan.

Decision: Support

6. Planning Conditions applications, for information only:

240564	Armoury Road, West Bergholt	8/4/2024
240639	CSH Environmental Ltd, Greenacres, Packards Lane, Wormingford CO6 3AH	16/4/2024
240574	157 Hill House Farm, Hill House Barn, Colchester Road, West Bergholt CO6 3JX	9/4/2024
230596	Scarletts Quality Plants, Nayland Road, West Bergholt	16/4/2024

240564 Armoury Road, West Bergholt

Application to discharge condition 8 (WSI)of 180733 approved under appeal reference APP/A1530/W/18/3211685

Comment: Having considered all the details of this application, the Parish Council has decided that we defer to the knowledge of the Colchester City Council Planners as to whether this discharge condition has been complied with.

240639 CSH Environmental Ltd, Greenacres, Packards Lane, Wormingford CO6 3AH

Comment: Having considered all the details of this application, the Parish Council has decided to object to this application.

West Bergholt Parish Council have serious concerns regarding the alarming request to increase heavy goods traffic. Although this application falls within the bailiwick of Wormingford Parish Council it nevertheless has a negative impact on our village and its resident population, therefore West Bergholt Parish Council consider it necessary that the views of our Parish are also taken into the decision-making process. There are concerns that the noise/disturbance that will be created by increasing the movements will impact on the residents as the vehicles traverse the already severely damaged roads.

The existing movements as they stand should not be changed for the benefit of CSH and to the detriment of the residents, therefore West Bergholt Parish Council object to this Planning Application.

Decision: Object

240574 157 Hill House Farm, Hill House Barn, Colchester Road, CO6 3JX

Application to discharge condition 4 (materials), 5 (brick details), and 6 (window details) of planning permission 232194

Comment: Having considered all the details of this application, the Parish Council has decided not to comment.

230596 Scarletts Quality Plants, Nayland Road, West Bergholt

Outline application for the phased development of up to 12 self-build and custom housebuilding plots with all matters reserved except for access.

ACTION: A letter will be drafted to send to the Planning Inspectorate by the deadline date 14th May 2024.

7. Planning Decisions:

232259

Land adj, Armoury Road, West Bergholt

16/10/23

Objection

Application for approval of details reserved by condition 5 (APP/A1530/W/18/3211685) (180733)

21/3/24

Approved

8. Date of next meeting:

The next Planning Committee meeting will be held at 7.30pm on Monday 13th May in the John Lampon Hall, Lexden Road, CO6 3BW.

The meeting closed at: 8.20pm

April 21, 2024April 21, 2024

Annual Parish Meeting – 24th April 2024

AI generated image illustrating an Annual Parish Meeting taking place on 24th April 2024

The Annual Parish Meeting takes place on Wednesday 24th April 2024 starting from 7:15pm. The venue, of course, is the Orpen Hall. Free light refreshments are available

Members of the public and press are welcome to attend. The agenda is set out below and will be chaired by Councillor Brian Butcher, Chair of West Bergholt Parish Council.

Copies of the Charitable Trust Accounts for the Orpen Memorial Hall, New Allotments, Lorkin Daniell Field, Poor’s Land and Village Green (Heath), of which the Parish Council is Sole Trustee, will be available to all attending.

Agenda Items

April 20, 2024April 20, 2024

Environment & Highways – 11th April 2024

Flags for the 80th Anniversary of D-Day were discussed at the 11th April 2024 Environment meeting.

The Environment & Highways Committee of West Bergholt Parish Council met on 11th April 2024 with topics including:

D-Day Flags,
Handyman update including:
- litter-picking,
- grass cutting,
- work on new shed.
- purchasing replacement tools,
Staffing update,
Refurbishment of Practice Goal,
Noting that the Pylons consultation is underway and needs contributions, and
Possible engagement with Village Fete organisers regarding traffic, health & safety..

Environment Committee Minutes

Meeting held on Thurs 11th April 2024 at 4.30pm in SC Mtg Rm

March 28, 2024March 28, 2024

Environment & Highways – 14th March 2024

The Environment & Highways Committee of West Bergholt Parish Council met on 14th March 2024 with topics including:

Handyman update including:
- grass cutting,
- litter picking,
- play equipment inspection,
- laying foundations for a shed, and
- storm damage,
Works undertaken by Arches Plant Hire on behalf of the Parish Council at Hall Road Pond and
The Practice Goal on the Lorkin Daniell Field.

Environment Committee Minutes

Meeting held on Thurs 14th March 2024 at 4.30pm in SC Mtg Rm

Members present:	Cllrs Katie Pulford (KP), David Short (DS), Manya Barrow (MB) and James Owers (JO)
Also present:	Two members of the public

January 22, 2024January 22, 2024

Planning and Development Committee – 15th January 2024

Map of housing & planning - Planning Minutes 15th January 2024

Meeting on 15th January 2024. the Planning & Development Committee reviewed progress on the previous meeting’s decision re S106 monies.

Two planning applications were then discussed and both were supported. These applications were for properties in Mumford Road and Chapel Lane.

Read the official minutes below:

Planning and Development Committee Meeting

Meeting held on Monday 15th January 2024 at 7.00pm in the John Lampon Hall

It is the aim of the Parish Council to seek a high standard of design for all new developments and extensions in the Village.

The Parish Council will take into account the Village Design Statement, the West Bergholt Neighbourhood Plan, Government National Planning Policy Framework (NPPF) and CBC Planning Policies when commenting on individual applications.

Planning Committee Members:

Cllrs Bob Tyrrell (Chair), Sara Cullis (Vice Chair), Andrew Savage, Brian Butcher, Paul Chamberlain

Also in attendance:

Julie Gillott (Asst Clerk).

Agenda items:

1. Welcome & Apologies for absence:

Apologies from Cllr Sara Cullis.

2. Declarations of interest:

None

January 19, 2024January 22, 2024

Planning and Development Committee – 18th December 2023

Map of housing & planning - Planning Minutes 18th December 2023

Meeting on 18th December 2023. the Planning & Development Committee discussed the new Levelling up & Regeneration Bill which introduces some new practices to be reviewed.

Six planning applications were then discussed and three were supported, two objected and one no comment. These applications were for properties in Garling Walk, Fordham Road, Nayland Road, Cooks Hall Road, Poors Land and Armoury Road.

There was also discussion about potential ‘community contributions’ of £5,602.02 which might be allocated to the Community Hub if received.

Read the official minutes below:

Planning and Development Committee Meeting

Meeting held on Monday 18th December 2023 at 7.30pm in the John Lampon Hall

It is the aim of the Parish Council to seek a high standard of design for all new developments and extensions in the Village.

The Parish Council will take into account the Village Design Statement, the West Bergholt Neighbourhood Plan, Government National Planning Policy Framework (NPPF) and CBC Planning Policies when commenting on individual applications.

Planning Committee Members:

Cllrs Bob Tyrrell (Chair), Sara Cullis (Vice Chair), Andrew Savage, Brian Butcher, Paul Chamberlain

Also in attendance:

Laura Walkingshaw (Clerk) and one member of the public.

Agenda items:

1. Welcome & Apologies for absence:

Apologies were received from Julie Gillott (Asst. Clerk)

2. Declarations of interest:

There were no declarations of interest, other than item 6, PA232678, the Parish Council’s own Certificate of Lawfulness application for the Poor’s Land Servery.

January 18, 2024January 18, 2024

Environment & Highways – 11th January 2024

AI generated image showing a broken down truck, falling Xmas Tree & some snow coming

The Environment & Highways Committee of West Bergholt Parish Council met on 11th January 2024 with topics including:

Severe flooding recently experienced & how mitigated or being mitigated.
Repairs needed to the village truck.
Handymen activities including:
- planning for snow,
- dealing with compacted leaves and
- hedge planting at the Armoury Road / Colchester Rod junction.
Reviewing the 2023 Christmas Tree for lessons learnt.

Environment Committee Minutes

Meeting held on Thurs 11th January 2024 at 5.00pm in SC Mtg Rm

Members present:	Cllrs Katie Pulford (KP), Manya Barrow (MB), Harry Stone (HS), David Short (DS) and John Gili-Ross (JGR) (via mobile phone),
Also present:	No members of the public

1. Welcome & Apologies

Apologies were received from Cllr James Owers.

2. Declarations of Interests

None.

November 21, 2023November 21, 2023

Environment & Highways – 16th November 2023

AI generated image to reflect some of the topics discussed on the 16th November 2023

The Environment & Highways Committee of West Bergholt Parish Council met on 16th November 2023 with topics including:

Update on works completed by the handymen,
Approving a budget for the next financial year,
Plans for Village Ponds,
New fencing for Lorkin Daniell play area,
Christmas Tree, &
Flooding & a Sink Hole.

Environment Committee Minutes

Meeting held on Thurs 16th November 2023 at 5.00pm in SC Mtg Rm

Members present:	Cllrs John Gili-Ross (JGR), Katie Pulford (KP), Harry Stone (HS), Manya Barrow (MB), David Short (DS) and RFO Andrew Savage (AS)
Also present:	No members of the public

1. Welcome & Apologies

Apologies were received from Cllr James Owers.

2. Declarations of Interests

None.

November 21, 2023November 21, 2023

Planning and Development Committee – 13th November 2023

Village envelope as depicted in the Neighbourhood Plan

Meeting on 13th November 2023. the Planning & Development Committee discussed a consultation on new parking guidance before addressing new applications. Cllr Savage was then tasked with responding to the consultation.

Four planning applications were then discussed and all of them were supported although two with a number of observations. These applications were for properties in Albany Road, Mumford Road, Hall Road and Chapel Lane.

It was also noted that two applications (one each in Nayland Road & New Church Road) had now been reviewed by CCC who supported the Committee’s decisions.

Read the official minutes below:

Planning and Development Committee Meeting

Meeting held on Monday 13th November 2023 at 7.30pm in the John Lampon Hall

It is the aim of the Parish Council to seek a high standard of design for all new developments and extensions in the Village.

The Parish Council will take into account the Village Design Statement, the West Bergholt Neighbourhood Plan, Government National Planning Policy Framework (NPPF) and CBC Planning Policies when commenting on individual applications.

Planning Committee Members:

Cllrs Bob Tyrrell (Chair), Sara Cullis (Vice Chair), Andrew Savage, Brian Butcher, Paul Chamberlain

Also in attendance:

Julie Gillott (Asst Clerk), and one member of the public

Agenda items:

1. Welcome & Apologies for absence:

None

2. Declarations of interest:

None

3. Minutes & actions from previous meeting

Previous minutes were agreed with no amendments, and no actions required.

4. Public participation and to receive any pre-application representations.

No pre-applications presented, and no input from the member of public.

5. To discuss Essex Planning Officers Association (EPOA) Parking Guidance Consultation Notification.

EPOA Parking Guidance Consultation Notification

The EPOA Parking Guidance Consultation Notification was discussed by the committee.

The following action was Proposed by Cllr Butcher Seconded by Cllr Cullis, and agreed:

ACTION: Cllr Savage will go online and comment on behalf of West Bergholt Parish Council Planning and Development Committee.

6. Planning applications:

232406 62 Albany Road, West Bergholt Colchester CO6 3LD

Two storey rear extension and front porch.

Comment: Having considered all the details of this application, the Parish Council has decided not to comment.

Decision: Support

232398 108 Mumford Road, West Bergholt CO6 3BN

Proposed garage conversion

Comment: Having considered all the details of this application, the Parish Council has decided not to comment

Decision: Support

232435 Church Cottage, Hall Road, West Bergholt CO6 3DU

Loft conversion and other internal alterations along with the addition of a pool house to main house. Erection of an outbuilding consisting of a car barn, workshop, home office, kitchenette and bedroom on the first floor.

Comment: Having considered all the details of this application, the Parish Council has decided to support the application with the following comments:

The variation from the previous application of the pitch to the roof gable at the side is out of keeping with the rest of the property.
The ribbon windows should be unopenable.
The Annex/car barn should be ancillary to the main building, and used solely by people associated with, and users of, the main dwelling, nor should it be sold or let separately to the main dwelling.
There is no roof plan indicating the need for the roof lights in the main house.

Decision: Support

232383 The Church Hall, Chapel Lane, West Bergholt Colchester CO6 3JG

Change of use of the church hall to a day nursery. The change will be 2 internal stud walls to create different rooms for 0 – 1-year-olds, 1 – 3-year-olds and 3 and over year-olds. A secure play area will be taken from the adjacent blue area.

Comment: Having considered all the details of this application, the Parish Council has decided to support the application in principle. However, they feel the following areas should be given further consideration:

There should be adequate prevention of noise pollution as a possible nuisance to neighbours.
The adequacy of parking on site and site access.
The lack of footpath in Chapel Lane for direct pedestrian access from Chapel Road.

Decision: Support

7. Planning Decisions:

230874	Oaklands, Nayland Road, West Bergholt Essex CO6 3DG	18/09/23		Removal of Conservatory and Part removal of existing dwelling to allow for New 2 Storey Extension	25/10/23	Refused on appeal
231911	8 New Church Road, West Bergholt Essex CO6 3JF	18/09/23	Objection	Erection of a timber pre-fabricated single storey granny annexe	24/10/23	Approved

8. Date of next meeting:

The next Planning Committee meeting will be held at 7.30pm on Monday 18th December in the John Lampon Hall, Lexden Road, CO6 3BW.

The meeting closed at: 8.10pm

November 21, 2023November 21, 2023

Planning and Development Committee – 16th October 2023

Meeting on 16th October 2023. the Planning & Development Committee discussed 3 planning applications. Two of them (one each in Colchester & Bourne Roads) were approved, in one case with conditions. The other (adjacent to Armoury Road) was objected with the decision to send a detailed letter to the Planning Case Officer in Colchester.

It was also noted that two applications (one each in Nayland Road & Newbridge Hill) had now been reviewed by CCC who supported the Committee’s decisions.

Read the official minutes below:

Planning and Development Committee Meeting

Meeting held on Monday 16th October 2023 at 7.30pm in the John Lampon Hall

It is the aim of the Parish Council to seek a high standard of design for all new developments and extensions in the Village.

The Parish Council will take into account the Village Design Statement, the West Bergholt Neighbourhood Plan, Government National Planning Policy Framework (NPPF) and CBC Planning Policies when commenting on individual applications.