Premises & Recreation – 12th March 2015

The Premises & Recreation Sub-Committee of West Bergholt Parish Council met on 12th March when they discussed a range of issues affecting Orpen Hall & playing fields such as Orpen Players, Play equipment, football club and puppy training.

Premises & Recreation Report

Sub-committee meeting held on Thursday 12th March 2015 at the John Lampon Hall

Councillors present Phil Walby, Jenny Church, Rosemary James
Apologies Rachel Howard, Murray Harlow

Victoria Beckwith Cole in attendance.

1 Orpen Hall
a)     Locking chairs in main hall – still a bit of a problem – Phil to contact the suppliers. PW
b)     Hall cleaning. Deep cleaning of JL Hall to be carried out in Easter holidays. Vicky to discuss with Mike for quote. VBC
c)     Security lights at 4 corners of hall to be changed to LED.  Vicky has contacted the suppliers and this will be carried out on the 16th over a 2 day period. VBC
d)     A table top sale has been held in the Hall. Organiser will remove the adverts around the village next week. VBC
e)     A Meeting has been held with Orpen Players. Good discussion of issues. Hire cost increase for hall agreed for coming year. PW
f)      Meeting to be arranged with Bluebells to discuss issues and hire costs for coming year. PW
2 Play equipment
Quotes have been requested from “Play Equip” for repairs. Ivor to make repairs to seats etc. in Easter holidays PW
3 Film night
This planning will be on hold until May/June. Phil will arrange to discuss with Bernard about the project. PW
4 Football club
The club wishes to buy a mower. Proposal to be discussed at Finance sub-committee re financial assistance from PC. PW
5 Annual Report
Phil has prepared the annual report for this sub-committee – agreed by those present.
6 Puppy training in hall.
Some members expressed concern that this was held in the Hall where children are playing at other times. Phil said that the hall was always left clean.
7 Walls in JL Hall
The walls have been marked and scratched where the tables are pushed against the wall. Proposed to buy appropriate colour paint to cover these over. PW
8 Kitchen cutlery
Teaspoons are missing from the kitchen!! Vicky has put up notice in the kitchen to try to initiate their return. None returned yet.
Date of next meeting – to be notified

Premises & Recreation – 12th February 2015

The Premises & Recreation Sub-Committee of West Bergholt Parish Council met on 12th February when they discussed a range of issues affecting Orpen Hall & playing fields such as spoons going missing from Orpen Hall (please return if you have any), events, cleaning and safety of play equipment.

Premises & Recreation Report

Sub-committee meeting held on Thursday 12th February 2015 at the John Lampon Hall

Councillors present Phil Walby, Jenny Church, Murray Harlow, Rosemary James
Apologies Rachel Howard

Victoria Beckwith Cole in attendance.

1. Orpen Hall
a)   Locking chairs in main hall – still a bit of a problem – Phil to write to the suppliers to explain problem. And ask for someone to advise. PW
b)   Hall cleaning. Deep cleaning of JL Hall to be carried out in half term Vicky to discuss with Mike to agree cleaning specifications and schedule. VBC
c)    Security lights at 4 corners of hall to be changed to LED.  Vicky to communicate with company concerned. VBC
d)   A table top sale has been booked in the Hall for March. Plan to investigate having a PC table top sale in the future. VBC
e)   Fire Safety Audit carried out – everything in good order – next due September 2015
f)     Meeting has been arranged with Orpen Players for 17th Feb. to discuss issues. PW
g)    Meeting to be arranged with Bluebells to discuss issues. PW
2 Practice Goal Area
Ivor has completed the work to restore the grass area. This will be ready for use at the end of the week.
3 Film night
Phil will arrange to discuss with Bernard about this project. PW
4 Play equipment
Phil will talk to Ivor about what is required to make all play equipment safe. The areas of concern are all low risk. PW
5 Football Club
The West Bergholt Football Club wish to buy grass cutting equipment and have asked the PC if they could assist financially in any way. PW
Agenda item
6 Car Park
The work on the ramp, paving and plant areas has been completed and appears a good job done. Agenda item
7 Mobile phone
Vicky now has a contract mobile phone.
8 AOB
a)   Teaspoons are missing from the kitchen!! Vicky to put up notice in the kitchen to try to initiate their return. VBC
b)   CBC to be charged usual fee for use of JL Hall for elections in May VBC
c)    Maintenance of flower beds around Hall – how is this being organised? Agenda item
Date of next meeting – Thursday 12th March 2015 in JL Hall
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