The Premises & Recreation Sub-Committee of West Bergholt Parish Council met on 12th February when they discussed a range of issues affecting Orpen Hall & playing fields such as spoons going missing from Orpen Hall (please return if you have any), events, cleaning and safety of play equipment.
Premises & Recreation Report
Sub-committee meeting held on Thursday 12th February 2015 at the John Lampon Hall
| Councillors present | Phil Walby, Jenny Church, Murray Harlow, Rosemary James |
| Apologies | Rachel Howard |
Victoria Beckwith Cole in attendance.
| 1. | Orpen Hall | |
| a) Locking chairs in main hall – still a bit of a problem – Phil to write to the suppliers to explain problem. And ask for someone to advise. | PW | |
| b) Hall cleaning. Deep cleaning of JL Hall to be carried out in half term Vicky to discuss with Mike to agree cleaning specifications and schedule. | VBC | |
| c) Security lights at 4 corners of hall to be changed to LED. Vicky to communicate with company concerned. | VBC | |
| d) A table top sale has been booked in the Hall for March. Plan to investigate having a PC table top sale in the future. | VBC | |
| e) Fire Safety Audit carried out – everything in good order – next due September 2015 | ||
| f) Meeting has been arranged with Orpen Players for 17th Feb. to discuss issues. | PW | |
| g) Meeting to be arranged with Bluebells to discuss issues. | PW | |
| 2 | Practice Goal Area | |
| Ivor has completed the work to restore the grass area. This will be ready for use at the end of the week. | ||
| 3 | Film night | |
| Phil will arrange to discuss with Bernard about this project. | PW | |
| 4 | Play equipment | |
| Phil will talk to Ivor about what is required to make all play equipment safe. The areas of concern are all low risk. | PW | |
| 5 | Football Club | |
| The West Bergholt Football Club wish to buy grass cutting equipment and have asked the PC if they could assist financially in any way. | PW Agenda item |
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| 6 | Car Park | |
| The work on the ramp, paving and plant areas has been completed and appears a good job done. | Agenda item | |
| 7 | Mobile phone | |
| Vicky now has a contract mobile phone. | ||
| 8 | AOB | |
| a) Teaspoons are missing from the kitchen!! Vicky to put up notice in the kitchen to try to initiate their return. | VBC | |
| b) CBC to be charged usual fee for use of JL Hall for elections in May | VBC | |
| c) Maintenance of flower beds around Hall – how is this being organised? | Agenda item | |
| Date of next meeting – Thursday 12th March 2015 in JL Hall |