Tag: recreation

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Anyone for tennis?

Anyone for tennisAnyone for Tennis?

At the start of a new summer season the Parish Council is keen to see that its recreation facilities are used as fully as possible.  In particular the tennis courts at the Multi Use Games Area (MUGA) beside the Orpen Hall are not used as widely as possible.  The MUGA is available mainly for tennis but can also be used for other sports such as football. It can be booked on a casual hourly basis through the booking system at the Co-op for £4 an hour.

For families a more economical way of ensuring access is through membership of the West Bergholt Sports Club costing just £45 for a family for a year from 1st June.  Membership details are available from Gill Sims at [antibot mailto=”[email protected]”] or full information can be found on the Sports Club webpage on this site and on the noticeboard beside the courts.

With Wimbledon a few days away to enthuse us this is a great opportunity to begin to produce the next generation of champions from our village.  All we need is a good summer to ensure a season of sporting pleasure at a bargain price from facilities on the doorstep.

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Premises & Recreation – 14th April 2015

The Premises & Recreation Sub-Committee of West Bergholt Parish Council met on 14th April when they discussed a range of issues affecting Orpen Hall & playing fields such as dogs & puppies, football & Bluebells.

Premises & Recreation Report

Sub-committee meeting held on Thursday 14th April 2015 at the John Lampon Hall

Councillors present Phil Walby, Jenny Church, Murray Harlow
Apologies Rachel Howard, Rosemary James

Victoria Beckwith Cole in attendance.

1.

Orpen Hall
a)   Vicky has heard from firm supplying chairs and has been sent a diagram of how to use the locking clips. VBC
b)   Hall cleaning. Deep cleaning of JL Hall carried out during Easter holidays. Some areas need further attention. Vicky will hold the cheque until these have been rectified. VBC
c)    Security lights at 4 corners of hall changed to LED and are very effective and make the car park much safer.
d)   Some posters for the table top sale held this last month still need removing from village.
e)   Meeting held with Bluebells. Price for hiring hall agreed for the coming year.
f)    Light in main hall requires fixing. VBC
g)    A notice board has been purchased for the kitchen. This will display Health and Safety notice and any information for regular users. VBC
h)   Proposed to attach dado rails along walls in JL Hall to prevent tables from scraping the walls and paint. Murray will ask Scott Thorpe to quote for this job. PW

2

Play equipment
 “Play Equip” has quoted for repairs to play area rubber flooring with guarantee. Planned for 10th June. PW

3

Football Club
Business case re buying of mower discussed and agreed at Finance meeting. PW

4

Dog Warden
Phil met with the dog warden from CBC who investigated specific areas. A dog bin has been located in the Brewery site.
Discussed ordering of new  “anti-dog-fouling” notices. PW

5

Dogs on Orpen Hall site.
Propose to send letter to Football club reminding them that dogs are not allowed on the Lorkin Daniell Field. PW

6

Puppy training in hall.
Some members expressed concern that this was held in the Hall where children are playing at other times. Phil said that the hall was always left clean.

7

Communication
a)   It was proposed by Phil that there would be no Premises sub-committee meeting in July, August and December unless there was urgent business to discuss.
b)   There was an excellent response to the Annual Parish meeting and this was most successful.
c)    Superfast broadband. Many areas of the village still have very slow broadband. We need to discuss how we can get an improved service. Because we have County Broadband providing some service it appears that we do not qualify for Superfast Essex. This does not help the residents who currently have a poor service or no service at all. As a Parish Council we need to find a method of dealing with the problem. How can we achieve an improved service? Agenda Item

Date of next meeting – Thursday 14th May 2015

 

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Premises & Recreation – 12th March 2015

The Premises & Recreation Sub-Committee of West Bergholt Parish Council met on 12th March when they discussed a range of issues affecting Orpen Hall & playing fields such as Orpen Players, Play equipment, football club and puppy training.

Premises & Recreation Report

Sub-committee meeting held on Thursday 12th March 2015 at the John Lampon Hall

Councillors present Phil Walby, Jenny Church, Rosemary James
Apologies Rachel Howard, Murray Harlow

Victoria Beckwith Cole in attendance.

1 Orpen Hall
a)     Locking chairs in main hall – still a bit of a problem – Phil to contact the suppliers. PW
b)     Hall cleaning. Deep cleaning of JL Hall to be carried out in Easter holidays. Vicky to discuss with Mike for quote. VBC
c)     Security lights at 4 corners of hall to be changed to LED.  Vicky has contacted the suppliers and this will be carried out on the 16th over a 2 day period. VBC
d)     A table top sale has been held in the Hall. Organiser will remove the adverts around the village next week. VBC
e)     A Meeting has been held with Orpen Players. Good discussion of issues. Hire cost increase for hall agreed for coming year. PW
f)      Meeting to be arranged with Bluebells to discuss issues and hire costs for coming year. PW
2 Play equipment
Quotes have been requested from “Play Equip” for repairs. Ivor to make repairs to seats etc. in Easter holidays PW
3 Film night
This planning will be on hold until May/June. Phil will arrange to discuss with Bernard about the project. PW
4 Football club
The club wishes to buy a mower. Proposal to be discussed at Finance sub-committee re financial assistance from PC. PW
5 Annual Report
Phil has prepared the annual report for this sub-committee – agreed by those present.
6 Puppy training in hall.
Some members expressed concern that this was held in the Hall where children are playing at other times. Phil said that the hall was always left clean.
7 Walls in JL Hall
The walls have been marked and scratched where the tables are pushed against the wall. Proposed to buy appropriate colour paint to cover these over. PW
8 Kitchen cutlery
Teaspoons are missing from the kitchen!! Vicky has put up notice in the kitchen to try to initiate their return. None returned yet.
Date of next meeting – to be notified
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Premises & Recreation – 12th February 2015

The Premises & Recreation Sub-Committee of West Bergholt Parish Council met on 12th February when they discussed a range of issues affecting Orpen Hall & playing fields such as spoons going missing from Orpen Hall (please return if you have any), events, cleaning and safety of play equipment.

Premises & Recreation Report

Sub-committee meeting held on Thursday 12th February 2015 at the John Lampon Hall

Councillors present Phil Walby, Jenny Church, Murray Harlow, Rosemary James
Apologies Rachel Howard

Victoria Beckwith Cole in attendance.

1. Orpen Hall
a)   Locking chairs in main hall – still a bit of a problem – Phil to write to the suppliers to explain problem. And ask for someone to advise. PW
b)   Hall cleaning. Deep cleaning of JL Hall to be carried out in half term Vicky to discuss with Mike to agree cleaning specifications and schedule. VBC
c)    Security lights at 4 corners of hall to be changed to LED.  Vicky to communicate with company concerned. VBC
d)   A table top sale has been booked in the Hall for March. Plan to investigate having a PC table top sale in the future. VBC
e)   Fire Safety Audit carried out – everything in good order – next due September 2015
f)     Meeting has been arranged with Orpen Players for 17th Feb. to discuss issues. PW
g)    Meeting to be arranged with Bluebells to discuss issues. PW
2 Practice Goal Area
Ivor has completed the work to restore the grass area. This will be ready for use at the end of the week.
3 Film night
Phil will arrange to discuss with Bernard about this project. PW
4 Play equipment
Phil will talk to Ivor about what is required to make all play equipment safe. The areas of concern are all low risk. PW
5 Football Club
The West Bergholt Football Club wish to buy grass cutting equipment and have asked the PC if they could assist financially in any way. PW
Agenda item
6 Car Park
The work on the ramp, paving and plant areas has been completed and appears a good job done. Agenda item
7 Mobile phone
Vicky now has a contract mobile phone.
8 AOB
a)   Teaspoons are missing from the kitchen!! Vicky to put up notice in the kitchen to try to initiate their return. VBC
b)   CBC to be charged usual fee for use of JL Hall for elections in May VBC
c)    Maintenance of flower beds around Hall – how is this being organised? Agenda item
Date of next meeting – Thursday 12th March 2015 in JL Hall
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Premises & Recreation – 8th January 2015

The Premises & Recreation Sub-Committee of West Bergholt Parish Council met on 8th January to consider a range of issues and decisions affecting the Premises and Recreational facilities under their jurisdiction.  Updates on New Year’s Eve & December’s table-top sale events at Orpen Hall, security lighting and the possibility of Film Nights.  The formal report to the Parish Council is as follows:

Premises & Recreation Report

Sub-committee meeting held on Thursday 8th January 2015 at the John Lampon Hall

Councillors present Phil Walby, Jenny Church, Murray Harlow
Apologies Rosemary James, Rachel Howard

Victoria Beckwith Cole in attendance.

1. Orpen Hall
  a)   The letting on New Year’s Eve went well. Vicky opened up and closed up on the evening and again the next morning for the hirers to clear up.  It was suggested to repeat the event next year as it was so successful. Proposed to ask Rachel if she would be interested in planning this. RH
  b)   The locking chairs in the Hall now work efficiently – Vicky will demonstrate how to set them out for the Orpen Players. VBC
Agenda item
  c)    The cleaning is improved. Vicky will review contract with the cleaners.
  d)   The outside security lights on the 4 corners of the Hall will be to LED. The cost is quoted as £484 + VAT. Vicky to deal with this. VBC
  e)   The table top sale held in the Hall in December was very successful. Vicky proposed that it could be repeated in future as a PC fundraising event. VBC
2 Practice Goal Area
  Ivor has completed the preparatory work and needs to be paid for this. He is waiting for an invoice for purchasing “turf”. A better system would help considerably and the work would be completed more quickly. Phil suggests a transfer of money rather than waiting for a cheque. PW
Agenda item
3 Film night
  Phil will arrange to discuss with Bernard about this project. PW
4 Play equipment
  Phil will talk to Ivor about what is required to make all play equipment safe. The areas of concern are all low risk. PW
5 Football Club
  The club has a problem with having access to the MUGA to retrieve balls that have gone over the fence. They need access to code on a regular basis. PW
Agenda item
6 Community Aging Services
  Visited recently to assist with welfare for residents in the village. A successful and beneficial outcome to visit. Agenda item
7 AOB
  Agreed to organise a contract for a mobile phone for Vicky’s use. PW
  Date of next meeting – Thursday February 12th 2015 in JL Hall

 

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Premises & Recreation – 13th November 2014

The Premises & Recreation Sub-Committee of West Bergholt Parish Council met on 13th November to consider a range of issues and decisions affecting the Premises and Recreational facilities under their jurisdiction.  Updates on Play equipment, Practice Goal, Orpen Hall & Annual Fireworks display.  The formal report to the Parish Council is as follows:

Premises & Recreation Report

Sub-committee meeting held on Thursday 13th November 2014 at the John Lampon Hall

Councillors present Phil Walby, Jenny Church, Murray Harlow, Rosemary James, Andrew Savage
Apologies  Rachel Howard

Victoria Beckwith Cole in attendance.

1. Budget for next year
Andrew in attendance to discuss preparation for next year’s budget for Orpen Hall. He will forward the agreed budget to sub-committee. AS
2 Orpen Hall
a.   Letting for New Year’s Eve agreed. Vicky is able to unlock and lock up after the event. Hirer is responsible person, it is a charitable function. Agreed to levy increased deposit of £200 to cover risk of damage. VBC
b.   Cleaning problem appears to be resolved. Mike has now taken on a new cleaner. To be monitored for the next month to assess improvement or need to still have a meeting with Mike.  PW
c.   The problem with the locking chairs has been caused by the wrong clips being supplied. The company will attend and rectify the problem. VBC
d.   “Snagging” problems following decoration of halls have been satisfactorily rectified by decorators.
e.   PAT testing has been completed.
3 Practice goal area on field
Ivor has prepared the goal area and laid foundation work. The artificial turf will be laid when Ivor returns from Jury service. PW
4 Film night
To be put on hold until the New Year. Discussions to be arranged with Bernard. PW
5 Play Equipment
Inspection report has been read.  Await talking to Ivor about what is required to make fully safe all equipment. The areas of concern are all low risk. The area is underused at this present time because of the weather. PW
6 Heathlands Firework display
The event went very smoothly, good liaison with PTA. Posts at entrance were removed to avoid damage on entry. Reinstated on Monday following display and are now secure. All rubbish was picked up and skip removed. Minimal damage to grass, replaced with new turf.
Date of next meeting to be notified.

 

 

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