Clerks Progress Report – West Bergholt Parish Council – Oct 2016 |
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| Meeting Date | Agenda Number | Minute Reference | Information and decision made | Action taken and outcome | Date note closed |
| 23/09/2015 | Sept 2015 | 9c | Welcome Pack – MH & LW in process of making welcome pack | Item ongoing | |
| 27/04/2016 | Apr 16 | 2 | Resident highlighted the need to restrict vehicles heavier than 7.5 tonnes using Argents Lane. | Parish Council are awaiting a response to their query of the weight limit of the bridge from ECC. Parish Council will be talking to Eight Ash Green PC. Clerk to write a FOI request from Essex. | |
| 27/04/2016 | Apr 16 | 6c | War Memorial – Phil Chatfield completed design for cover on 29th July. Drawings circulated to the PC. Gill Poole sent a copy by CS. Design, spec & approx. cost sent to Management Company. | Await to hear from both Management Companies | |
| 18/05/2016 | Gill Poole has advised the Clerk that the WI bench has collapsed at the old church and to her knowledge the Parish Council agreed to take on responsibility for this after the WI members said they could no longer do so. Clerk has discovered that the PC did agree to take on responsibility for the bench, ie. get the Handymen to maintain it. | Happy for Handymen to repair. Item passed to the Envronment Committee. Clerk reported back to the WI. | 21/10/2016 | ||
| 22/06/2016 | June 2016 | 14a | Cllr Stevenson attended “General Power of Competence” course. | Clerk circulated the fact sheet and presentation on this training module. | 21/10/2016 |
| 27/07/2016 | July 2016 | 7b | Clerk to enquire about the possibility of the Council moving to electronic banking | CS has Pin Sentry & Authorisation Card. AS awaiting to change Mandate. Clerk to check next part of process. | |
| 27/07/2016 | July 2016 | 8 | Cllr Spencer to look at the next steps in the Communications Action Plan over the summer. | Due another meeting in the near future. | |
| 27/07/2016 | July 2016 | 13c | Cllr Butcher to go back to WBFC to tell them that the proposal has been noted by the Parish Council, however it requests at least a minimum business plan, to be submitted in due course. | BB has met with WBFC, a business plan is unlikely. | 21/10/2016 |
| 27/09/2016 | Winning Children’s 20mph Signs for around New Church Road | Clerk has emailed Joe Hazelton, Highways Liaison Officer for Colchester & Tendring, for an update on this request. Negative response from ECC. JGR took to LHP. PC will erect the signs on Trustees land somehow. | |||
| 27/09/2016 | Working Party required for weeding of Hall Flower Beds, will then apply for Grant for re-planting & take to Premises Committee | CS & LW weeded MUGA side on 01/10/16. | |||
| 27/09/2016 | Would like to gauge interest of Parish Council in Village Fete to be held in next Summer 2017 (poss. Sat or Sun of Bank Holiday weekend) . Starting small with just Veg show & competitions in the Hall, tea & cake, with hog roast, inflatables & West Bergholt band outside. Enough interest for Agenda Item next month? | Yes interest – put on Agenda for Oct. | 21/10/2016 | ||
| 28/09/2016 | Sept 2016 | 7a | Cllr Gili-Ross queried the figure of £567.67 under the Miscellaneous heading of the General Receipts. Clerk to check where the Council received the money from. | Figures relate to donations from QEII celebrations, £202.68 & £278.74, also EALC Clerk’s Bursary for £86.25. Total = £567.67 | 21/10/2016 |
| 28/09/2016 | Sept 2016 | 7d | Environment Committee to research the various types & costings of Village of the Year signs | Moved to Environment Agenda | 21/10/2016 |
| 28/09/2016 | Sept 2016 | 11a | Neighbourhood Plan – Clerk to confirm rota for the exhibitions | Rota confirmed 07/10/16 | 07/10/2016 |
| 28/09/2016 | Sept 2016 | 12e | Traffic Safety Working Party – Clerk to send Traffic Safety Report to all Parish Councillors | Sent | 21/10/2016 |
| 28/09/2016 | Sept 2016 | 12f | Tree Survey – Clerk to obtain a tree survey from another parish to give to Cllr Spencer to discuss with the rest of the Environment Committee. | ||
| 28/09/2016 | Sept 2016 | 13b | Toilet Refurb – Cllr Tyrrell to send Cllr Butcher an email to sort out the snagging list. | Done | 21/10/2016 |
| 21/10/2016 | Village Fete – would like to use Spare Meeting of Mon 14th Nov for initial working party meeting, if not needed for anything else? | ||||
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