Appendix 1 Checklist for users of limited CCTV systems monitoring small retail and business premises:
This CCTV system and the images produced by it are controlled by West Bergholt Parish Council who is responsible for how the system is used and for notifying the Information Commissioner about the CCTV system and its purpose (which is a legal requirement of the Data Protection Act 1998.
The Parish Council have considered the need for using CCTV and have decided it is required for the prevention and detection of crime and for protecting the safety of residents and users of the Orpen Memorial Hall and the Lorkin Daniell Field. It will not be used for other purposes. We conduct an annual review of our use of CCTV.
| Checked (Date) | By | ||
| Notification has been submitted to the Information Commissioner and the next renewal date recorded. (Annual ICO renewal) | 21/11/2022 | Parish Clerk | |
| There is a named individual who is responsible for the operation of the system. VBC? | 23/06/2023 | Parish Clerk | |
| The problem we are trying to address has been clearly defined and installing cameras is the best solution. The decision should be reviewed on a regular basis. | 23/06/2023 | Parish Clerk | |
| A system has been chosen which produces clear images which the law enforcement bodies (usually the police) can use to investigate crime and these can easily be taken from the system when required. | 23/06/2023 | Parish Clerk | |
| Cameras have been sited so that they provide clear images. | 23/06/2023 | Parish Clerk | |
| Cameras have been positioned to avoid capturing the images of persons not visiting the premises. | 23/06/2023 | Parish Clerk | |
| There are visible signs showing that CCTV is in operation. Where it is not obvious who is responsible for the system contact details are displayed on the signs. | 23/06/2023 | Parish Clerk | |
| Images from this CCTV system are securely stored, where only a limited number of authorised persons may have access to them. | 23/06/2023 | Parish Clerk | |
| The recorded images will only be retained long enough for any incident to come to light (e.g. for a theft to be noticed) and the incident to be investigated. | 23/06/2023 | Parish Clerk | |
| Except for law enforcement bodies, images will not be provided to third parties. | 23/06/2023 | Parish Clerk | |
| The potential impact on individuals’ privacy has been identified and taken into account in the use of the system | 23/06/2023 | Parish Clerk | |
| The organisation knows how to respond to individuals making requests for copies of their own images. If unsure, the controller knows to seek advise from the Information Commissioner as soon as such a request is made. | 23/06/2023 | Parish Clerk | |
| Regular checks are carried out to ensure that the system is working properly and produces high quality images | 23/06/2023 |
Please keep this checklist in a safe place until the date of the next review.