Community, Parish Council & Village
Bergholt Youth Group
The Premises & Recreation Sub-Committee of West Bergholt Parish Council met on 7th November when, among other items, they discussed sub-committee terms of reference, Orpen Hall toilets, Football Clubs and Annual Budget.
Continue reading “Premises & Recreation – 7th November 2016”
Every Year the Rural Community Council of Essex holds a competition to determine the best Village of the Year. The award is based on the activities and work of the community as a whole, not just the Parish Council:
This is the only competition of its kind in Essex that focuses on the whole community rather than on the work of the Parish Council or one particular organisation or amenity. We will be looking to reward villages of all sizes that are doing most to enhance the quality of life for their inhabitants.
RCCE Website
The Premises & Recreation Sub-Committee of West Bergholt Parish Council met on 2nd May when, among other items, they discussed asbestos, licences, Poors Land, bollards, MUGA, Orpen Hall toilets, storage and BHYFC.
| Councillors present | Brian Butcher (Chair), Murray Harlow (Vice chair), Jenny Church, Harry Stone, Bob Tyrrell. |
| Apologies |
Also in attendance Victoria Beckwith-Cole (Hall Administrator)
2. |
Matters from Last Meeting |
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2.1
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Health and Safety QuestionnaireVBC sourcing suitable course and will report back at the next meeting. |
VBC |
3. |
Clerks & Administrator’s Report |
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3.1 |
Bar LicenceLW has been in contact with CBC Premises Licence, £70 is due 1st September 2016. LW had given a copy of the Licence to BB. BB to check with Orpen Players what involvement Bernard (Social Club) has when it comes to them selling alcohol at their productions. |
BB |
3.2 |
Hall Administrator Holiday CoverPrior to the meeting it was discussed and agreed that Zoe, the cleaner, had agreed to cover the Hall Administrator’s holiday. |
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3.3 |
TablesMore research/investigation into cost/storage/quantity will be sought by VBC for next meeting. BB will inform the Finance Committee of potential forthcoming expenditure once further costings were known. |
VBC/BB |
3.4 |
Draft T&C for one-off hirersin progress will update at next meeting. |
VBC |
3.5 |
BollardsVBC now have copies of keys for both bollards. The yellow bollard key is yet to be out in the key box. VBC to contact JG-R to arrange receipt of the key. |
VBC/
JG-R |
3.6 |
Scouts – Asbestos SurveyLW will chase the Scouts again. |
LW |
4. |
Provision of ‘MUGA Spectator’ benches |
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| Following on from last month’s meeting with BYG offer to contribute towards the benches it was agreed this would not be necessary/forthcoming. VBC is waiting on quotes before work is instructed and benches be put in positon. PC to agree location. POST MEETING NOTE the matter of benches will be taken forward by the Environment committee.
BB brought up the MUGA and its usage and that we should be maximising the use of it. BB would like to know what the planning conditions for use are, if any it is thought use is at the discretion of the PC. HS mentioned that VBC and he are on the West Bergholt Sports Facility – Advisory Group – who happen to have a meeting on 5th April and invited BB to attend, which unfortunately, he could not. VBC confirmed that as Chairman the Minutes will be copied to BB. To be discussed further at next month’s meeting. |
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5. |
Bergholt Heath Youth Football Club |
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| BB and MH met with Mick and Terry of the West Bergholt Football Club before this meeting and BB confirmed there was an understanding on – way forward which BB will progress. VBC confirmed that BHYFC had not come back with a list of managers to enable them to use the Orpen Hall toilets. | BB | |
6. |
Refurbishment of Orpen Hall Toilets |
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| Final drawings had been approved. LW had chased three potential companies to see if they wanted to tender. BB said the time for works to be done was from 16th July to 29th August 2016 – time is running out and may have to look at alternative companies to tender. VBC to liaise with hirers nearer the time to notify them of the works and alternative toilets to use while works are in progress. The refurbish will not be able to be phased. | BB/LW/VBC | |
7. |
Storage Units |
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| a) Orpen Players – Roger is on holiday when proposed meeting was intended and BB now has his telephone number and will liaise with Roger and HS to arrange meeting up.
b) Bluebell – In a separate meeting Bluebells showed interest that racking could be a way forward. MH has a potential supplier and will liaise with Jackie Leach what is required and come back at the next meeting with a design and quotes. The PC has not yet agreed to fund. c) Flower Club – it was agreed that their cabinet in the garage be moved to the meeting room upstairs. This would then leave a gap between the two garages which will need to be bricked up when the WC’s are refurbished. d) Environment Equipment – BB made enquiries to seek which option would be allowed by CBC to construct a new storage unit to the front left-hand corner of the carpark – unfortunately, this was not forthcoming and prior to this meeting BB had spoken with CS and it was agreed architects would be needed to draw up plans and hence obtaining a quote for the work to eventually submit to planning, but not until a pre-app had been made. |
BB/HS/MH | |
8. |
AOB |
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| 1) Queen Elizabeth Birthday Celebrations – An accident occurred when a member of the pubic tripped over the ramp at the back of the JL Hall. BB gave VBC a suggested template accident form to implement rather than what is currently being used. Note to Environment Committee as a starting point to paint yellow lines along the edges until a potentially suitable solution can be agreed to be sent by BB. | JGR/
VBC |
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| 2) Poors Land – VBC made BB aware of a hirer wishing to use the Poors Land for a football birthday party. “Re-seeding” is to take place in middle May and the football pitches will not be available for use. VBC to go back to hirer and ascertain how much of the field is required and reiterate that the football pitches are out of use but any area outside this can be used. | VBC | |
| 3) In a prior meeting with the Orpen Players it was asked if the PC could look into revising the number of seats at their productions as the size of the chairs have changed. BB has taken this on board and after this meeting will measure and discuss this whilst the Orpen Players are using the Hall. BB has asked VBC to look into what the fire rating is on the existing chairs. | BB | |
| 4) West Bergholt Football Club – according to the Agreement every three years the rent is reviewed. 2016 is the year and it was agreed to increase the rent from £450 to £475 and VBC to issue invoice to them. | VBC | |
| 5) Storage – All other storage hirers to be increased by 5%. | VBC | |
| Meeting closed at 8.50pm | ||
9. |
Date of next meeting |
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| 6th June 2016 – 7.30pm John Lampon Hall |
BYG Needs You!BYG has been running for over 7 years now, growing in popularity during this time. There are currently over 100 registered members in school years 6 to 10 with each Club evening being attended by between 60 and 70 children.
Although the volunteer list has seen many people come and go over the years, it is the same core of adults that still make up both the Club evening “crew” and the management committee. However after 8 years many of this original group are now looking to step aside.
In addition to the adults, most of the Youth crew, who have come up through the membership, are of a similar age. Some have already been lost to University and over the next 18 months most of the remainder will also depart.
Without an injection of new volunteers – both adult and youth (school year 10 and above), BYG will not be viable and unfortunately will have to close its doors. It is, therefore, necessary to start planning now. By the end of this year a new core of volunteers needs to be in place
If you are interested in helping BYG in any way – ad-hoc or more formally by regular attendance at Club evenings or as a new management committee member – please contact Harry Stone on 01206 241026 or by email: [email protected].
Sport Relief Community Cash grantSport Relief Community Cash to North Essex and Suffolk comes via Comic Relief. The Fund is now available, with Essex Community Foundation working with Comic Relief to get the cash to the groups that need it most.
Cash grants of £500 to £1,000 are available to small grassroots community organisations in North Essex (Colchester, north Braintree and Tendring) that are doing great work to help local people living tough lives. It is not only sporting projects or organisations that can apply, but groups across the whole of the community.
Applications for Sport Relief Community Cash need to be submitted by Monday 15th February 2016. Interested groups should click here for the grant criteria and guidance on how to apply.
Please do not hesitate to contact the Grants Team on 01245 356016 or [antibot mailto=”[email protected]”] should you have any questions.
Essex Community Foundation are:
an independent charitable trust improving the quality of life of people in our community by investing and distributing funds on behalf of a wide range of donors. Since 1996 our donors have invested £26 million of charitable funding directly into Essex, Southend and Thurrock making it a great place to live, work, learn and grow.
Further information about the Fund is also available at www.essexcommunityfoundation.org.uk
BYG AGM 2015The Bergholt Youth Group AGM takes place next Thursday, 12th November, at the Church Hall in New Church Road. The meeting starts at 7:30pm and all members and parents are invited to attend.
Youth Group Organize Family Fun DayBergholt Youth Group – BYG – is holding a family fun day at the Orpen Hall and Lorkin Daniel field on Saturday 27th June, from 2-4pm. There is no entry fee to the event and all family members are welcome to come along and see what the Youth Club provides for children in the village.
As well as having most of the usual Youth Club equipment out for people to try, including the pool and table tennis tables and the various PlayStation, XBox and Wii games etc., BYG will also be running tennis sessions, a penalty shootout competition and some poor unsuspecting soul will be in the stocks ready for target practise with wet sponges! There will also be afternoon “tea and cake” on sale, in addition to the normal Club tuck shop.
BYG is run every other Friday evening from September through to July for children of school year 6 and above. It has been running for over 6 years, staffed by volunteers. BYG currently has around 90 members and the Club evenings are regularly attended by over 50 children. There will be a Club info table displaying further information and the Club volunteers – “Crew” – will be on hand to answer any questions people may have.
Upcoming BYG ProgrammeTypically meeting fortnightly (see dates on the village calendar) the Bergholt Youth Group (BYG) have regular themed activities as well as their regular fare of indoor and outdoor games and activities. Some coming up in the near future include:
To find out more about the club check their webpage (link above), Facebook group or contact the club secretary David Bowden – [antibot mailto=”[email protected]”].
BYG members raised £50.40 for Sport Relief at their club evening on Friday 12th March. Well done to all.
The next few months see some exciting activities set up for our young people by the BYG. If you are year 6 and upwards why not come along and enjoy yourself at some of the following evenings (all 6:30pm – 8pm in the John Lampon Hall):