Premises & Recreation – 9th July 2015

The Premises & Recreation Sub-Committee of West Bergholt Parish Council met on 9th July when they discussed a range of issues affecting Orpen Hall & playing fields such as The Heath, play equipment, signs, football club, health & safety and the fish & chip van.

Premises & Recreation Report

Sub-committee meeting held on Thursday 9th July 2015 at the John Lampon Hall

Councillors present Rosemary James, Jenny Church, Murray Harlow ,Phil Walby, Brian Butcher, Bob Tyrrell
Apologies No Apologies

Victoria Beckwith Cole in attendance.

1. Terms Of Reference for Premises and Recreation Working Party
Itwas proposed at the Environment and Highways sub committee that the following items be abstracted from the T of R for the Premises and Recreation Working party and be included in the T of R for the Environment and Highways Working Party:Maintenance of field markings on Lorkin Daniel Field and Poors Land.

Maintenance of Children’s play areas and equipment.

This was agreed by this sub committee.

JC
2 The Heath
Following guidance by Essex Ecology, BB confirmed that The Heath is not an area of SSSI when regarding maintenance.
3 John Lampon Hall
Only one quote submitted by Ivor Beckwith Cole for £500.00 regarding installation of dado rail in hall. A specific spec.to be written by PW to emphasise need for child friendly usage and to be constructed of MDF. PW will liaise with Ivor re Parish Council requirements. Quote to then be submitted to Finance Committee for their approval. PW
4 Locking Chairs
BT has clarified with Jason Lockerby that the chairs when in use need to be locked together to comply with fire regulations.VBC to advise various organisations who hire hall of their obligations and responsibilities. VBC
5 Hire of Orpen Hall
PW to take the decision to recommend a hire fee of £250.00 for the forth coming elections of PCC and CBC to the next Finance Committee. PW
6 Play Equipment
PW confirmed still awaiting replacement parts and paint for swings. PW
7 Football Club
Mower has been purchased by the club out of their own funds, PW to submit detailed written agreement at next Finance Committee. PW
8 Orpen Hall Signage
BT submitted draft proposal and detailed drawing, various proposals regarding siting and format discussed. Suggested the notice board be sited beside cycle rack at entrance to hall. BT to obtain budget costs. BT
9 Health and Safety Issues
BB has drafted letter and questionnaire to be used where relevant for any on-site contractors to the hall. This has been passed to The Parish Clerk. BB
10 Cleaning
Issues around cleaning contractor. PW has discussed the problems with Mike, especially regarding the supervision of employees. PW to meet with Mike again and emphasise a need for improvement. PW
11 Fish and Chip Van
Need to start charging for use of car park and electricity. Letter to be sent from Clerk stating hire charge of £15.00 p.w. with effect from August. PW
12 AOB
a)   BT brought to the attention of the committee a long horizontal crack in the link corridor parapet wall, this will need to be investigated BT has arranged meeting with John Inkpen of Inkpen Downie Architects on 22 July @9.30am. BB is of the view that the plaster should be removed the crack covered with eml and the wall replastered. This should resolve the problem. PC will need to make insurance claim. BT
b)   Potential hazard at entrance to JL hall, Chris Stevenson to be informed. PW
Date of next meeting – Thurs 10th Sept 2015 at 4pm (no meeting in August)

 

Premises & Recreation – 11th June 2015

The Premises & Recreation Sub-Committee of West Bergholt Parish Council met on 11th June when they discussed a range of issues affecting Orpen Hall & playing fields such as The Heath, locking chairs, play equipment, puppy training and football.

Premises & Recreation Report

Sub-committee meeting held on Thursday 11th June 2015 at the John Lampon Hall

Councillors present Harry Stone, Rosemary James, Jenny Church, Murray Harlow, Phil Walby, Brian Butcher, Bob Tyrrell
Apologies No Apologies

Victoria Beckwith Cole in attendance.

1. Harry welcomed sub committee and proposed that Terms of Reference be sent to all committee members.
2 Election of Chair:
Jenny proposed Phil who was seconded by Rosemary, agreed by all.
3 Election of Minute Taker:
Brian proposed Rosemary who was seconded by Murray, agreed by all.
4 Responsibilities of Committee
Brian asked for clarification of committee’s role.  This will be covered by the issue of the Terms of Reference.
5 The Heath
Bob raised concerns re mowing of the Heath as could be considered an area of SSSI.  Brian to investigate and report back to committee at next meeting. BB
6 John Lampon Hall
Vicky reported back re installation of dado rail to be fitted in hall.  Existing quotes were considered unsuitable.  Recommendation new quotes be obtained from Scot and Ivor. PW
7 Locking Chairs
Bob raised concerns again re the need for locks on chairs in Orpen Hall.  Bob to clarify Fire Regulations. BT
8 Hire of Orpen Hall
Elections of PCC and CBC next May, charge for hire of hall recommended as £250.  Phil to take to Finance Committee. PW
9 Play Equipment
Health and Safety assessment still to be completed.  Phil to report back when completed. PW
10 Football Club
Club have purchased mower for £2500.and have requested reimbursement from the PC.  Committee discussed merits and benefits and recommended go to Finance Committee with proviso that a written agreement will be needed. PW
11 Puppy Training in Hall
Phil reported that hire tenure contract has been cancelled with effect from July.
12 Communication
Murray volunteered to act as Co-op notice board officer. MH
13 Orpen Hall signage
Bob again brought the attention of the committee the messy signage on the Orpen Hall.  Recommend Bob design integrated sign and submit to PC meeting. BT
Agenda
14 Health and Safety Issues
HSE leaflets were distributed to all members for the use in the future engagement of on site contractors.
Date of next meeting – Thursday 9th July at 6.00p.m. in JL Hall
[analytics-counter]
Skip to content