The Premises & Recreation Sub-Committee of West Bergholt Parish Council met on 11th June when they discussed a range of issues affecting Orpen Hall & playing fields such as The Heath, locking chairs, play equipment, puppy training and football.
Premises & Recreation Report
Sub-committee meeting held on Thursday 11th June 2015 at the John Lampon Hall
| Councillors present | Harry Stone, Rosemary James, Jenny Church, Murray Harlow, Phil Walby, Brian Butcher, Bob Tyrrell |
| Apologies | No Apologies |
Victoria Beckwith Cole in attendance.
| 1. | Harry welcomed sub committee and proposed that Terms of Reference be sent to all committee members. | |
| 2 | Election of Chair: | |
| Jenny proposed Phil who was seconded by Rosemary, agreed by all. | ||
| 3 | Election of Minute Taker: | |
| Brian proposed Rosemary who was seconded by Murray, agreed by all. | ||
| 4 | Responsibilities of Committee | |
| Brian asked for clarification of committee’s role. This will be covered by the issue of the Terms of Reference. | ||
| 5 | The Heath | |
| Bob raised concerns re mowing of the Heath as could be considered an area of SSSI. Brian to investigate and report back to committee at next meeting. | BB | |
| 6 | John Lampon Hall | |
| Vicky reported back re installation of dado rail to be fitted in hall. Existing quotes were considered unsuitable. Recommendation new quotes be obtained from Scot and Ivor. | PW | |
| 7 | Locking Chairs | |
| Bob raised concerns again re the need for locks on chairs in Orpen Hall. Bob to clarify Fire Regulations. | BT | |
| 8 | Hire of Orpen Hall | |
| Elections of PCC and CBC next May, charge for hire of hall recommended as £250. Phil to take to Finance Committee. | PW | |
| 9 | Play Equipment | |
| Health and Safety assessment still to be completed. Phil to report back when completed. | PW | |
| 10 | Football Club | |
| Club have purchased mower for £2500.and have requested reimbursement from the PC. Committee discussed merits and benefits and recommended go to Finance Committee with proviso that a written agreement will be needed. | PW | |
| 11 | Puppy Training in Hall | |
| Phil reported that hire tenure contract has been cancelled with effect from July. | ||
| 12 | Communication | |
| Murray volunteered to act as Co-op notice board officer. | MH | |
| 13 | Orpen Hall signage | |
| Bob again brought the attention of the committee the messy signage on the Orpen Hall. Recommend Bob design integrated sign and submit to PC meeting. | BT Agenda |
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| 14 | Health and Safety Issues | |
| HSE leaflets were distributed to all members for the use in the future engagement of on site contractors. | ||
| Date of next meeting – Thursday 9th July at 6.00p.m. in JL Hall |
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