Minutes of the Parish Council Meeting
Held in the John Lampon Hall on 24th October 2018 at 7.30 pm
|Cllr Chris Stevenson
|Parish Councillors Present:
|Cllrs John Gili-Ross, Phil Spencer, Bob Tyrrell, Brian Butcher, Harry Stone, David Short, Jenny Church and Murray Harlow
|Borough & County Councillors:
|Borough Councillor Jarvis
|3 members of the public
Receive/accept apologies and welcome to the Public
|RESOLVED – Apologies were received and accepted from Cllr Savage & Cllr Crichton
Questions from registered electors
|There were no questions received from registered electors.
Declarations of Interest
|DECLARED – Cllr Stevenson declared an interest in all matters relating to Essex County Council, specifically Highways.
|RESOLVED – the Minutes of the Parish Council Meeting held on Wednesday 26th September 2018 were approved and signed by the Chairman of the meeting, with no amendments. (Link to Minutes P6 Sept 2018)
Report from Colchester Borough & Essex County Councillors
|Borough Councillor Jarvis reported:
General Power of Competence
RESOLVED – to adopt the General Power of Competence, having agreed that the council is eligible with the qualification of the Clerk and the required electoral mandate of 8 out of 11 Councillors.
The Clerk confirmed that West Bergholt Parish Council has required 8 elected Councillors and a newly qualified clerk and can, therefore, adopt the General Power of Competence. This will mean that the council can now do anything, within reason, which an ordinary person can do and not be constrained simply by the “powers” set out for parish councils.
Cllr Stevenson proposed, Cllr Short seconded. All in favour.
ACTION – Clerk to notify the EALC that the council has adopted the General Power of Competence.
|Statement of accounts for September 2018 (Link to P6 Sept Summary)
The final accounts for September 2018 were presented as follows:
50% of the way through the financial year. The Parish Council Account showed 94% income, 45% general expenditure, 39% environment expenditure and 43% expenditure overall, when the categories of general expenditure & environment are totalled together.
RESOLVED – To approve the payments in accordance with 2018-19 budget. Proposed by Cllr Church, seconded by Cllr Butcher. All in favour.
|RESOLVED – To approve the application for a CIF Grant of £10,000 for phase one of the new playground equipment.
Cllr Stone confirmed that the deadline for the CIF applications 26/10/18. Have received two out of the three quotes for the playground equipment. This is the first year of a three-year replacement programme, phase one will involve £20,000 of costs, with £10,000 hopefully coming from the CIF which will be match funded by £5,000 from the Section 106 monies and £5,000 from fundraising.
Cllr Stevenson proposed to approve the application, Cllr Harlow seconded. All in favour.
|The minutes of the Planning Committee meeting held on 17th October 2018 were received and the decisions made on following applications were noted (Link to Planning P7 Oct 2018):
Planning Application 170839 – Appeal Lodged for Land to the North of The White Hart, Nayland Road, West Bergholt, CO6 3DD.
Refused by CBC on the 13th October 2017. Appeal now lodged with PINS. Proposed hearing by Planning Inspectorate on 22 & 23rd January 2019. Additional comments to be sent to Inspector by 8th November 2018. The Parish Council will submit the following additional comment:
The Parish Council strongly opposes this application as it is outside the current settlement boundary and the Regulation 14 Neighourhood Plan proposed settlement boundary.
The planning documents contain many inaccuracies and misrepresentations. The developer, house types, styles, elevations and details ignore the Essex Design Guide and the CBC-adopted Village Design Statement which seeks building to be in keeping with local architecture.
The layout is very urban in character and again out of keeping with the semi-rural location. It also fails to take into account its position adjacent to the Grade II listed White Hart Public House.
The Parish Council also fully supports the detailed reasons for the refusal given by Colchester Borough Council on the 13th October 2017. The West Bergholt Neighbourhood Plan is available for inspection on www.westbergholt.net/neighbourhood-plan/ and will be submitted under Regulation 15 by the Parish Council to Colchester Borough Council in November 2018, noting no comments were received during the Regulation 14 consultation from the appellant.
|To make a decision on the recommendations made by the Planning Committee for the following late planning applications:
RESOLVED – Cllr Tyrrell proposed, Cllr Butcher seconded. All in favour of decision.
|An update was received on the progress of the draft Neighbourhood Plan.
Cllr Stevenson informed the council that Alison Earley (the Planning Consultant) has gone through the 95 responses to the Regulation 14 submission and the plan has been updated accordingly. The Steering Group now need to go through it and review the policies and text. There have been no changes to the development sites or to most of the policies. Alison will also create the Basic Condition Statement comparing all of WB Neigh Plan policies with CBC’s existing and proposed Local Plan policies.
Hoped to submit by 31/10 but now more likely to be a November submission, which can only take place once agreed by a full PC meeting. Steering Group meeting on 13th November.
Environment and Highways
|The minutes from the Environment Committee meeting held on 10th October 2018 were received. (Link to Environment P7 Oct 18)
Cllr Gili-Ross updated the council that work to Orpen Player’s ramp and replacing the playground turnstile will take place tomorrow morning. Hired plant and a skip will be arriving (thank you to Cllr Short for arranging the skip), will be aiming to stay below the £1,500 budget. Whilst work is going on the playground will be closed – a notice has been placed on Facebook Hub.
|To note receipt of the West Bergholt Heath Management Strategy written by Place Services
Cllr Spencer informed the council that the Place Services Management Strategy for the Heath had arrived following the survey in July. It commented that the area is a lowland dry acid grassland. The area has been downgraded by trampling and the invasion of other species – more flailing and the removal of non-native species has been recommended. Place Services are prepared to help advise the council on a free of charge ongoing basis following the survey.
|To receive a verbal update on the progress of the Playground Advisory Group.
Cllr Stone reported to the council that there have now been two meetings of the Playground Advisory Group with a total of about 20 people invited. Carol Baldwin is the chairperson and the group is split into two parts – Fundraising and Equipment. It has been helpful to have both Bluebells and members of the School Council involved in the group. The Facebook Hub survey received 147 responses, asking what residents would like from the playground. BYG have been invited to respond. Will take the 3 quotes (once third is received) back to the Advisory Group in early November. Have made good progress, with a zip wire and swings at the top of the list.
|To receive a verbal update on the proposed Outdoor Exercise Equipment.
Cllr Short reported that there are currently no facilities for older children or adults such as an outdoor gym. Prices vary, and an implementation scheme would need to be established with the work on the younger children’s facilities coming first. There are lots of funding options, but there needs to be some overlap between the plans. Cllr Butcher raised concerns about misuse of these facilities. Discussions need to be held at the Playground Advisory Group.
Premises and Recreation
|The minutes from the Premises Committee meeting held on 1st October 2018 were received. (Link to Premises P7 Oct 2018)
Cllr Butcher added that there are two dates for the diary:
|An update was received on the planned World War One Commemoration
|It was noted that the training/networking undertaken during the last month by Councillors or the Clerk:
Items to Note
|a) Correspondence Log – Oct 2018
b) Crime Statistics – 17th Sept – 14th Oct 2018 – 3 crimes reported
Available on table at meeting:
c) RCCE – Essex Warbler – Vol 14 – Sept 2018
d) EALC – County Update – No 168 – Sept 2018
e) EALC – Legal Update – No 7 – Oct 2018
f) Essex Highways – Highways Highlights – Sept 2018
g) NALC – Funding Bulletin – Oct 2018
|Matters taken in the absence of Press and Public (Public (Admissions to Meetings) Act 1960) as the item contains exempt information as defined by the Local Government Act 1972 Sch. 12a Pt (1).
|No matters discussed
Date of Next Meeting
|Next Parish Council Meeting, Wednesday 28th November 2018 at 7.30pm in John Lampon Hall, Lexden Rd, West Bergholt
|Meeting closed at 20.50pm
|Signed: Date: Position on Council: