Publication Scheme V2

Publication Scheme

This policy was adopted by the Council at its meeting held on 27th February 2019 Minute Ref. 19/27c.  For review annually.

Information available from West Bergholt Parish Council under the publication scheme

Please note, we aim to deal with all written requests for information promptly. However, under the legislation you should allow up to 20 working days for the response, counting the first working day after the request is received as the first day.

Information to be published

How the information can be obtained

Cost

Class 1 – Who we are and what we do

  
Who’s who on the Council and its CommitteesWebsite / Bulletin / Noticeboard

 

Hard copy – contact Clerk

Free

 

10p/sheet

Contact details for Parish Clerk and Council membersWebsite / Bulletin / Noticeboard

 

Hard copy – contact Clerk

Free

 

10p/sheet

Location of main Council office and accessibility detailsWebsite / Bulletin / NoticeboardFree
Committee & staffing structureWebsite

 

Hard copy – contact Clerk

Free

 

10p/sheet

Class 2 – What we spend and how we spend it

  
Annual return form and report by auditorWebsite

 

Hard copy – contact Clerk

Free

 

10p/sheet

Finalised budgetWebsite

 

Hard copy – contact Clerk

Free

 

10p/sheet

PreceptWebsite

 

Hard copy – contact Clerk

Free

 

10p/sheet

Borrowing Approval letterHard copy – contact ClerkFree

 

10p/sheet

Financial Standing Orders and RegulationsWebsite

 

Hard copy – contact Clerk

Free

 

10p/sheet

Grants given and receivedHard copy – contact ClerkFree

 

10p/sheet

List of current contracts awarded and value of contractHard copy – contact ClerkFree

 

10p/sheet

Members’ allowances and expensesHard copy – contact ClerkFree

 

10p/sheet

Class 3 – What our priorities are and how we are doing

  
West Bergholt Neighbourhood Plan (previous Parish Plan)Website

 

Hard copy – contact Clerk

Free

 

10p/sheet

Annual ReportWebsite

 

Hard copy – contact Clerk

Free

 

10p/sheet

Quality statusWebsite / Bulletin / Noticeboard

Hard copy – contact Clerk

Free

 

10p/sheet

Local charters drawn up in accordance with DCLG guidelinesN/AN/A

Class 4 – How we make decisions

  
Timetable of meetings

 

(Council, any committee/sub-committee meetings and parish meetings)

Website / Bulletin / Noticeboard

 

Hard copy – contact Clerk

Free

 

10p/sheet

Agendas of meetings (as above)Website

 

Hard copy – contact Clerk

Free

 

10p/sheet

Minutes of meetings (as above)

 

(N.B. this will exclude information that is properly regarded as private to the meeting)

Website

 

Hard copy – contact Clerk

Free

 

10p/sheet

Reports presented to council meetings

 

(N.B. this will exclude information that is properly regarded as private to the meeting)

Website

 

Hard copy – contact Clerk

Free

 

10p/sheet

Responses to consultation papersHard copy – contact Clerk10p/sheet
Responses to planning applicationsWebsite

 

Hard copy – contact Clerk

Free

 

10p/sheet

Bye-lawsN/AN/A

Class 5 – Our policies and procedures

  
Policies and procedures for the conduct of council business:

 

  • Procedural Standing Orders
  • Committee and sub-committee Terms of Reference
  • Delegated authority in respect of officers
  • Code of Conduct
  • Policy statements
Website

 

Hard copy – contact Clerk

Free

 

10p/sheet

Policies and procedures for the provision of services and about the employment of staff:

 


  • Grievance policy

  • Disciplinary policy

  • Equality and diversity policy

  • Health and safety policy

  • Lone worker policy
Annual leave policy

  • Policies and procedures for handling requests for information

  • Complaints procedures (including those covering requests for information and operating the publication scheme)

Website

 

Hard copy – contact Clerk

Free

 

10p/sheet

Information security policy (CCTV & WiFi)Website

 

Hard copy – contact Clerk

Free

 

10p/sheet

Document retention & disposal policyWebsite

 

Hard copy – contact Clerk

Free

 

10p/sheet

Information & data protection policyWebsite

 

Hard copy – contact Clerk

Free

 

10p/sheet

Schedule of charges (for the publication of information)Website

 

Hard copy – contact Clerk

Free

 

10p/sheet

Class 6 – Lists and Registers

  
Any publicly available register or list

 

(if any are held this should be publicised; in most circumstances existing access provisions will suffice)

N/AN/A
Assets Register

Hard copy – contact Clerk

10p/sheet

Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)N/AN/A
Register of members’ interestsWebsite

 

Hard copy – contact Clerk

Free

 

10p/sheet

Register of gifts and hospitalityHard copy – contact Clerk10p/sheet

Class 7 – The services we offer

  
AllotmentsWebsite

 

Hard copy – contact Clerk

Free

 

10p/sheet

Burial grounds and closed churchyardsN/AN/A
Village hallWebsite

 

Hard copy – contact Clerk

Free

 

10p/sheet

Parks, playing fields and recreational facilitiesWebsite

 

Hard copy – contact Clerk

Free

 

10p/sheet

Seating, litter bins, memorials, village sign and beaconHard copy – contact Clerk10p/sheet
Bus sheltersHard copy – contact Clerk10p/sheet
MarketsN/AN/A
Public conveniencesN/AN/A
Agency agreementsN/AN/A
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)N/AN/A

Additional Information

  
Community engagement policy & strategyWebsite

 

Hard copy – contact Clerk

Free

 

10p/sheet

Risk management schemeWebsite

 

Hard copy – contact Clerk

Free

 

10p/sheet

Action planWebsite

 

Hard copy – contact Clerk

Free

 

10p/sheet

Training & development policyWebsite

 

Hard copy – contact Clerk

Free

 

10p/sheet

Social media & electronic communication policyWebsite

 

Hard copy – contact Clerk

Free

 

10p/sheet

Any additional WBPC policiesWebsite

 

Hard copy – contact Clerk

Free

 

10p/sheet

Freedom of Information (FOI) requests and the publication scheme

It is important to note that the publication scheme simply sets out the information that is routinely available. If you have a request for information that is not addressed by the council’s Publication Scheme, or you need to contact the parish council about this scheme, please contact:

Laura Walkingshaw, Clerk to the Parish Council
80 Chapel Road
West Bergholt
CO6 3HL

Telephone: 07726 424419

Email: [email protected]

If making your request by email, please include “WBPC FOI Request” in the subject box to ensure it is not blocked by spam filters.

Schedule of charges

This describes how the charges have been arrived at and should be published as part of the guide.

TYPE OF CHARGEDESCRIPTIONBASIS OF CHARGE
Disbursement costPhotocopying @ 10p per sheet (black & white)2p + electricity + staff time*
 Photocopying @ 25p per sheet (colour)On request only: 15p + electricity + staff time*
 PostageActual cost of Royal Mail standard 2nd class
Statutory Fee In accordance with the relevant legislation (quote the actual statute)

* the actual cost incurred by the public authority