Publication Scheme

Publication Scheme

The table below is structured in the following classes of information:

  • Class 1 – who we are and what we do,
  • Class 2 – What we spend and how we spend it,
  • Class 3 – What our priorities are and how we are doing,
  • Class 4 – How we make decisions,
  • Class 5 – Our policies and procedures,
  • Class 6 – Lists and Registers,
  • Class 7 – The services we offer.

Information to be published

How the information can be obtained


Class 1 – who we are and what we do

Organisational information, structures and contacts Website
Village Bulletin
Main Notice Boards
Who’s who on the Council and its Committees & Working Parties Website
Village Bulletin
Contact details for Parish Clerk and Council members Website
Village Bulletin
Location of main Council office and accessibility details Parish Clerk Free
Staffing structure Website & Parish Clerk Free

Class 2 – What we spend and how we spend it

Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit. Current and previous financial year as a minimum Website
Monthly Parish Council Meeting



Annual return form and report by auditor Website
Notice Board
Parish Clerk
Finalised budget Website
Parish Clerk
Precept Web Site &
CBC Rates Publication
Borrowing Approval letter Parish Clerk 10p/page
Financial Standing Orders and
Parish Clerk 10p/page
Grants given and received Parish Clerk 10p/page
List of current contracts awarded and value of contract Parish Clerk 10p/page
Members’ allowances and expenses Parish Clerk 10p/page

Class 3 – What our priorities are and how we are doing

Strategies and plans, performance indicators, audits, inspections and reviews) Website Free
Parish Plan (current and previous year as a minimum) Website Free
Annual Report to Parish Council Meeting – current and previous year Website
Parish Clerk



Quality status Not applicable
Local charters drawn up in accordance with DCLG guidelines Not applicable

Class 4 – How we make decisions

Decision making processes and records of decisions, Current and previous council year Website
Parish Clerk
Timetable of meetings
(Council, any committee/sub-committee/working party meetings and parish meetings)
Parish Clerk
Agendas of meetings (as above) Main Notice Board Free
Minutes of meetings (as above) Website
Main Notice Board
Reports presented to council meetings (nb this will exclude information that is properly regarded as private to the meeting) Website
Parish Clerk
Responses to consultation papers Parish Clerk 10p/page
Responses to planning applications CBC Planning Website Free
Bye-laws Not applicable

Class 5 – Our policies and procedures

Current written protocols, policies and procedures for delivering our services and responsibilities. Current information only Parish Clerk 10p/page
Policies and procedures for the conduct of council business:

  • Procedural standing orders
  • Working party, committee and sub-committee terms of reference
  • Delegated authority in respect of officers
  • Code of Conduct
  • Policy statements
Parish Clerk 10p/page
Policies and procedures for the provision of services and about the employment of staff:

  • Internal policies relating to the delivery of services
  • Equality and diversity policy
  • Health and safety policy
  • Recruitment policies (including current vacancies)
  • Policies and procedures for handling requests for information
  • Complaints procedures (including those covering requests for information and operating the publication scheme)
Parish Clerk 10p/page
Information security policy Not applicable
Records management policies
(records retention, destruction and archive)
Parish Clerk
Data protection policies Not applicable
Schedule of charges (for the publication of information) Not applicable

Class 6 – Lists and Registers

Currently maintained lists and registers only Hard copy or website; some information may only be available by inspection
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) Not applicable
Assets Register Parish Clerk 10p/page
Disclosure log
(indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)
Not applicable
Register of members’ interests Can be viewed by clicking this link. Free
Register of gifts and hospitality Parish Clerk 10p/page

Class 7 – The services we offer

Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses – Current information only Website Free
Allotments Website
Parish Clerk
Burial grounds and closed churchyards Not applicable
Community centres and village halls Web Site, Notice Board Free
Parks, playing fields and recreational facilities Web Site, Notice Board Free
Seating, litter bins, clocks, memorials and lighting Parish Clerk 10p/page
Bus shelters Parish Clerk 10p/page
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) Parish Clerk 10p/page
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