Agenda for Annual Parish Meeting & Parish Council – 28th May 2014

Dear Councillor,

You are summoned to attend the Annual Parish Council meeting and Full Council meeting of West Bergholt Parish Council in the John Lampon Hall at 7.30pm on Wednesday 28th May 2014. The public and press are welcome to attend.

Yours faithfully,

Val Walsom

Clerk to the Parish Council


  1. Election of Chair
  2. Election of Vice Chair


Part I – Public

1.    Receive Apologies

2.    Questions from registered electors (maximum time allowed for this item is 15 minutes)

3.    Receive items for information not on the agenda, which in the opinion of the Chairman should be brought to the attention of the Council.

4.    Declarations of Interest

Interests must be re-declared when the item is called

5.    Minutes

Approve and sign Minutes of the Council meetings held on Wednesday 23rdApril 2014

6.    Report from Colchester Borough Councillors

7.    Finance

  1. Statement of Accounts for April 2014
  2. Draw cheques
  3.  To approve the 2013/2014 Annual Accounts
  4. County Broadband update
  5. Scout Hut Licence and rent update – To be dealt with under Part 11 In Committee
  6. Parish Council Insurance provider
  7. Social Club – overdue payments

8.    Traffic Safety Plan

Update report

9.    Update on Orpen Memorial Hall Car Park Project

10.   Clerk’s Items to Note

  1. RCCE – Risk Assessment and Fire Risk Assessment – 18th June 2014

11.   Planning

a.  To approve comments for Planning Applications:

Planning Application No. 144658 – 43 Albany Road
144678 – The Cherries, 74 Mumford Road
144681 – Wickhams, Bures Road
144737 – Ramblers, 2 Armoury Bungalows
144809- 14 Church Close

b.  Neighbourhood Plan – Report

12.   Environment and Highways

  1. Gift Aid for the Allotments
  2. Resurfacing of pavement along Chapel Road

13.   Premises and Recreation

  1. Health and Safety
  2. Proposed Fitness Trail
  3. Proposed film nights

14.   Communications

West Bergholt Residents Group

15.   War Memorial

Report from Working Party

16.   Emergency Planning

Report from the Working Party

Items to Note

  1. Clerks and Councils Direct
  2. RCCE – Village Halls and Community Buildings Update

Part II – In Committee

Matters taken in the absence of Press and Public (Public (Admissions to Meetings) Act 1960) as the item contains exempt information as defined by the Local Government Act 1972 Sch. 12a Pt (1).

Scout Hut Licence and rent update

Date of Next Meeting

Wednesday 25th June 2014 at 7.30pm – Parish Council Meeting

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