The Premises & Recreation Sub-Committee of West Bergholt Parish Council met on 13th November to consider a range of issues and decisions affecting the Premises and Recreational facilities under their jurisdiction. Updates on Play equipment, Practice Goal, Orpen Hall & Annual Fireworks display. The formal report to the Parish Council is as follows:
Premises & Recreation Report
Sub-committee meeting held on Thursday 13th November 2014 at the John Lampon Hall
| Councillors present | Phil Walby, Jenny Church, Murray Harlow, Rosemary James, Andrew Savage |
| Apologies | Rachel Howard |
Victoria Beckwith Cole in attendance.
| 1. | Budget for next year | |
| Andrew in attendance to discuss preparation for next year’s budget for Orpen Hall. He will forward the agreed budget to sub-committee. | AS | |
| 2 | Orpen Hall | |
| a. Letting for New Year’s Eve agreed. Vicky is able to unlock and lock up after the event. Hirer is responsible person, it is a charitable function. Agreed to levy increased deposit of £200 to cover risk of damage. | VBC | |
| b. Cleaning problem appears to be resolved. Mike has now taken on a new cleaner. To be monitored for the next month to assess improvement or need to still have a meeting with Mike. | PW | |
| c. The problem with the locking chairs has been caused by the wrong clips being supplied. The company will attend and rectify the problem. | VBC | |
| d. “Snagging” problems following decoration of halls have been satisfactorily rectified by decorators. | ||
| e. PAT testing has been completed. | ||
| 3 | Practice goal area on field | |
| Ivor has prepared the goal area and laid foundation work. The artificial turf will be laid when Ivor returns from Jury service. | PW | |
| 4 | Film night | |
| To be put on hold until the New Year. Discussions to be arranged with Bernard. | PW | |
| 5 | Play Equipment | |
| Inspection report has been read. Await talking to Ivor about what is required to make fully safe all equipment. The areas of concern are all low risk. The area is underused at this present time because of the weather. | PW | |
| 6 | Heathlands Firework display | |
| The event went very smoothly, good liaison with PTA. Posts at entrance were removed to avoid damage on entry. Reinstated on Monday following display and are now secure. All rubbish was picked up and skip removed. Minimal damage to grass, replaced with new turf. | ||
| Date of next meeting to be notified. |