Minutes of the Annual Parish Council Meeting and Parish Council Meeting
Held in the John Lampon Hall on 24th April 2013 at 9p.m.
| Chair | John Gili-Ross |
| Parish Councillors Present | Jenny Church, Murray Harlow, Andrew Savage, David Short, Chris Stevenson, Harry Stone, Bob Tyrrell, Phil Walby and Rachel Young. |
| Parish Clerk | Val Walsom |
| Borough Councillors | |
| Present: |
ANNUAL PARISH COUNCIL MEETING
1. Election of Chairman
Mr John Gili-Ross was re-elected as Chairman – proposed by Mr Stone, seconded by Mrs Church. 9 votes for the proposal.
2. Election of Vice-Chairman
It was proposed by Mr Short and seconded by Mrs Church to elect Mr Harry Stone as Vice Chairman.
It was proposed by Mr Savage and seconded by Mr Stevenson to re-elect Mr Bob Tyrrell as Vice Chairman.
A vote was cast and Mr Harry Stone was elected with 4 votes against 3.
John Gili-Ross thanked Bob Tyrrell for his role as Vice Chair over the last few years.
PARISH COUNCIL MEETING
Part I – Public
1. Receive Apologies
There were no apologies received.
2. Declarations of Interest
There were no declarations of interest received.
3. Minutes
Minutes of the Council meeting held on Wednesday 27th March 2013 were approved and signed.
4. Finance
a) Statement of Accounts for March 2013
The accounts for March 2013 were presented as follows:
The General Account showed 101% income, 68% general expenditure, 93% environment expenditure and 76% expenditure overall.
The Hall Account showed 112% income and 78% expenditure.
These are the final accounts for the 2012/2013 Financial Year.
[Click to view Accounts – Summary Accounts March 2013]
b) Draw cheques
It was proposed by AS and seconded by HS to make the following payments:
| Payment Details | Expense Purpose |
Amount |
| GENERAL ACCOUNT | ||
| Ernest Doe and Sons | Environment purchases |
24.74 |
| NALC | LCR Subscription |
16.00 |
| Inner City Street Furniture | Bike Racks |
1578.00 |
| Inland Revenue | PAYE |
220.60 |
| John Gili-Ross | Expenses |
50.55 |
| CALC | Subscription |
35.00 |
| EALC | EALC/NALC Subscription |
552.45 |
| Chris Stevenson | Adjuster set for Tennis Court |
40.00 |
| Countrywide | Grass cutting |
220.00 |
| Andrew Savage | Gift for BC |
100.00 |
| Val Walsom | Refreshments for APM |
89.77 |
| ORPEN HALL ACCOUNT | ||
| Mike’s Cleaning | Cleaning |
550.00 |
| Acetech Security Ltd | CCTV repairs and maintenance |
576.00 |
| PDS | Rodent Control |
60.00 |
| V Beckwith-Cole | Items for new safe |
13.53 |
| AtoZ Supplies | Paper towels/refuse sacks |
43.14 |
Salary payments were made to Val Walsom, Gary Walls and Stephen Cook from the General Account and Vicky Beckwith-Cole from the Hall Account.
c) Update on Grants – Hall Car Park and Stage Lighting and Cycle racks
- Hall Car Park – See item 6 below.
- The grant for Stage Lighting has been submitted and we await the outcome. It was suggested that the Orpen Players contribute £500 towards the cost.
- The cycle racks have been delivered including a rack for Eight Ash Green Parish Council.
d) Scout Hut rent update
Following lengthy discussion it was agreed that JG-R and HS will meet with members of the Scout committee to discuss the new Licence. No payment has been received to date and the Scouts have not formerly acknowledged the Licence. Should the committee fail to comply with the terms of the Licence the Scout Association Trust will be advised of the notice to quit issued in January 2013.
5. Clerk’s Items to Note
a) EALC Course – Village Halls Workshop – 22/05/13
6. Planning
a) To approve comments and decisions for Planning Applications (Report from the Planning Committee’s meeting on 17th April 2013 was received):
130594 – 111 Colchester Road – Observations made
130567 – 175 Colchester Road – Supported with no comments
130509 – 100 Lexden Road – Supported with no comments
130668 – Gorse Cottage, Nayland Road – Observations made
130450 – 2 Donard Drive – Objected
[Click to view the Planning Committee April 2013 draft report ver 2.]
b) Project plan for resurfacing car park
BT produced an outline plan. It was agreed to appoint a project manager to draw up a detailed specification. A budget of £2000 was agreed to cover the project management.
c) Neighbourhood Plan
A letter will be sent to the Planning Policy Officer at CBC to advise that the Parish in its entirety should be a designated ‘neighbourhood area’. This is the administrative boundary and it is logical to conclude that all and any development within the parish should be conserved and developed in a coherent and sustainable manner.
7. Environment and Highways
There was no discussion
8. Premises and Recreation
a) To discuss Orpen Hall kitchen repairs and refurbishments
The discussions are ongoing.
b) To discuss toilets at the front of the hall
The discussions are ongoing.
Items to Note
(a) EALC – Country Update – March 2013
Part II – In Committee
Matters taken in the absence of Press and Public (Public (Admissions to Meetings) Act 1960) as the item contains exempt information as defined by the Local Government Act 1972 Sch. 12a Pt (1).
There were no items to discuss
Date of Next Meeting
Wednesday 22nd May 2013 at 7.30p.m.
The meeting closed at 10.10p.m.